11326_Contract Renewal Process

Lesson: 11326

Title: Contract Renewal Process

Process: Contract Renewal Process

Objective: Renew Contract

Update Job Information
1.1.3.2.6 Contract Renewal Process
Roles	Transaction	Yes Workflow	No Workflow
*Manager or Supervisor	Monitor Contract expiration date Completes online form and attach signed contract document Receives notification of contract acceptance	Renew Contract and run, print, and sign the Contract Report	Termination Process
Administrative Official	Review and Sign Contract
Employee	Review and Sign Contract
Employee Services Manager/ Analyst	Track Contract expiration date Received Contract renewal for acceptance Update Employee job record Print Employee Contract with accepted date
Inputs:	Contract Renewal form
Outputs:	Contract Renewed
* Initiates process

Process Details

Manager or Supervisor monitors the expiration date for direct reports from the Manager Dashboard to determine if the contract will be renewed. If the contract is renewed, the Manager runs, prints and signs the UID4066 Contract Report. When the Contract is reviewed and signed by the Employee and Administrative Official, the Manager completes an online form with the signed Contract Renewal form. A Manager receives notification of contract acceptance after the Employees job record is updated.

Employee reviews and signs the Contract report, then sends it to the Administrative Official.

Administrative Official reviews and signs the Contract report, then sends it to the Manager.

Employee

Employee Services Manager/ Analyst has the ability to track the contract expiration date using the HR dashboard. After the Manager completes an online form with the signed Contract Renewal form, the Employee Services Manager/ Analyst receives the Contract Renewal for acceptance and updates the Employees job record. The Employee Services Manager/ Analyst has the ability to print the Employees contract with the accepted date.

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Process Exceptions and Errors: TBD (here we include any errors users may encounter)

Knowledge and Skill Level: Each role has a certain level of responsibility in the process. Employees should aim at understanding the processes per their role and become skillful in applying their knowledge to complete transactions efficiently and with minimal errors. To guide you in understanding what your level of knowledge and skill to aim for based on your role refer to the table below. Also, below, is a table with descriptions for each level.

Position Management	1 = Fundamental
Position Management	2 = Intermediate
Contract Renewal Process	3 = Comprehensive
Roles	Knowledge and Skill Level
Manager or Supervisor	2
Administrative Official	2
Employee	1
Employee Services Manager/ Analyst	3

Level	Description
1	Fundamental – high-level understanding of process, basic ability to do tasks in CONNECT with some or no support, and may refer to a liaison for assistance.
2	Intermediate – full understanding of their individual role functions within a process and is proficient enough to operate effectively under minimal assistance. Has understanding of previous process tasks performed and the impact downstream.
3	Comprehensive – full understanding of process, related roles, activities and tasks performed to complete the process. Comprehensive ability of role functions within the process with no assistance. Ability to perform other tasks related to other roles within the process.